Every entry, every owner, every file, one board. It reads what your month sends it, drafts the journal entries with the work shown, and waits for a person to say post.
| Task | Day | Status | Owner | Amount | Note |
|---|---|---|---|---|---|
| STANDARD JOURNAL ENTRIES | |||||
| Intangibles Amortization | Day 1 | CLOSED | B The board | 507,550.00 | Carried from June, confirmed |
| Payroll Entry 1 | Day 1 | DRAFT | CT Controller | 284,253.68 | Arrived by email |
| Record Rent ASC 842 | Day 2 | DRAFT | CT Controller | 650,242.36 | Schedule read, 16 lines |
| Percentage of Completion (PoC) | Day 2 | OPEN | CF CFO | Waiting on July job cost | |
| Commission Accrual | Day 3 | OPEN | CT Controller | ||
Not a portal your team has to be trained into. They keep sending what they already send, and the board does the reading.
Excel in any tab layout, CSV, PDF, even a phone screenshot read by OCR with an honest warning flag that never comes off on its own.
Forward the workbook to the board's own address. Confident matches draft themselves and say so; anything uncertain gets a banner and a human decision. Strangers bounce.
Next month starts from last month: proven-fixed entries fill in flagged for confirmation, data-driven entries stay blank and say exactly what they are waiting for.
Wrong file on the wrong entry is held and named. A workbook carrying two journals gets a tab picker. An empty payroll file is refused loudly, never attached as a zero.
A deterministic rule layer ties every entry to the ledger and reports tied, check, open, or not covered. Every rule is proven able to fail.
Export the JE register workbook and the combined ledger import file. Posting is a guided flow; the event log records who confirmed it and when.
Two families of ledger, two ways the numbers move, one board in the middle. Reading a system beats parsing its export, and the board does both.
QuickBooks Desktop and anything else that can only export a file. The board reads what the ledger produces and writes back what the ledger imports.
QuickBooks Online, NetSuite, and the shared cloud systems around them. The board pulls the data itself and posts back only after a person confirms.
Bring one month of files to a working session. We run it beside your real close and you compare the entries line by line, with every figure carrying its derivation back to your own file.
No migration, no new system for your team, no commitment past the session.