Getting on the board

The board is private. It sits behind an identity check, so there is nothing to install and no password to manage: you sign in with your work email and you are either a member or you are not.

Membership

Members are set by the administrator when your board is provisioned, not by a signup form. If you can open the board, you are a member; if a colleague needs access, ask the person who runs your close to add them. The same membership list controls who may send files in by email, so one list governs every door.

Owners and assignments

Every task on the board can carry an owner. When someone names you owner of a task, the board emails you a link to that row, so an assignment is something you receive, not something you have to notice. Changing a status, an owner, or a note is recorded in the event log with your name and the server's clock, which is what makes the board a record and not a rumor.

Two people, one board

The board is genuinely shared. When your controller attaches a file, you can open it. When you change a day or a status, they see it. There is no local copy to get stale and no versioned spreadsheet to reconcile at the end of the week.